Organizations using Microsoft Dynamics 365 and Dataverse often experience rapidly growing storage consumption caused by email and note attachments. As attachments accumulate, Dataverse capacity fills up quickly, leading to costly storage expansions and increasing pressure on IT and finance teams.
AttachmentExtractor automatically extracts email and note attachments from Dataverse and stores them in cost-efficient storage platforms such as SharePoint or Azure Blob Storage. Documents remain fully accessible inside Dynamics 365 while significantly reducing Dataverse storage usage.
By optimizing where attachments are stored, organizations can reduce Dataverse storage costs by up to 80% and implement a scalable storage architecture that grows with the Microsoft ecosystem without creating proprietary storage silos. Calculate Your Savings
Email and note attachments in Dataverse quickly use costly database space. AttachmentExtractor automatically moves them to cheaper storage while keeping them accessible in Dynamics 365.
Works across all Dynamics 365 CE apps: Sales, Marketing, Customer Service, Field Service, and Project Operations - helping manage growing attachment volumes efficiently.
Seamless with Power Apps. Users work with attachments as usual while extraction and storage optimization happen in the background.
Automatically moves attachments to SharePoint for scalable storage, easier file management, and lower costs.
Supports Azure Blob for large volumes and enterprise environments, offering high-performance, scalable storage.
In many Dynamics 365 environments a large portion of Dataverse storage is consumed by email content and attachments stored as notes. This quickly leads to increased Dataverse capacity usage and higher storage costs.
AttachmentExtractor solves this problem by automatically moving email attachments and files from Dataverse to inexpensive, scalable storage platforms such as SharePoint or Azure Blob Storage while keeping documents fully accessible inside Dynamics 365.
The extraction process runs in the background and is completely transparent for users, allowing organizations to reduce Dataverse storage consumption and optimize their overall storage architecture.
*1 Dynamics 365 Licensing Guide *2 Purchase Services
Automatically move email attachments and notes to SharePoint libraries while maintaining structured document locations linked to Dynamics 365 records.
Store large attachment volumes efficiently using Azure Blob Storage with support for Hot and Cold storage tiers for optimized cost management.
The extraction process is completely transparent. Users continue accessing attachments in Dynamics 365 without noticing any change.
Prioritize large attachments automatically to free Dataverse storage capacity quickly and maximize immediate savings.
Schedule extraction processes outside working hours to ensure zero impact on user productivity or system performance.
Define which attachments should be extracted or excluded to protect sensitive documents such as contracts or financial files.
Automatically archive historic attachments by extracting files older than a defined period such as two years.
Define storage locations dynamically based on Dynamics 365 record attributes and business logic.
Exclude unnecessary files using filters based on attachment name, size, or other metadata.
Replicate attachment data for indexing and search capabilities across large document repositories.
Control extraction for sensitive documents and replicate files when required for compliance or archiving scenarios.
Once AttachmentExtractor is activated, organizations immediately start reducing their Dataverse storage consumption by extracting email attachments and files to external storage platforms such as SharePoint or Azure Blob Storage.
Because Dataverse database storage is significantly more expensive than external file storage, moving attachments can lead to substantial cost reductions while maintaining full document accessibility within Dynamics 365.
In many environments this optimization results in storage cost reductions of up to 80% compared to storing attachments directly inside Dataverse.
Example savings:
Total potential savings per year: $5,378
Automatically move attachments and email content out of Dataverse to reduce expensive database storage consumption.
Store large files in SharePoint or Azure Blob Storage where storage costs are significantly lower than Dataverse capacity.
Prioritized extraction of large attachments quickly frees up space and maximizes immediate cost savings.
Define which tables, attachments or file sizes should be optimized to maximize savings.
Users continue accessing attachments directly in Dynamics 365 without changes to their daily workflow.
Measure the direct financial impact of Dataverse storage optimization and calculate long-term savings.
Instructions: Enter the current size of your ActivityPointerBase, Attachment and AnnotationBase table and hit "Calculate" to see your potential savings.
550+ customers have been able to reduce data capacity 1 up to 40% and file capacity by up to striking 80% and benefit from the reduction of ongoing storage costs. Questions or need help? Contact us via our live-chat or sales@mscrm-addons.com
Heidi Neuhauser CRM Heidi
"Attachment Extractor is our go-to solution when a customer has files stored in Dynamics 365. It's simple to configure and monitor and provides a seamless solution to move big files to SharePoint."
Mélissa Bérubé Microsoft AppSource User
"We were in need for a quick fix to make space in our Dynamics 365 data base and documents storage. The application is easy to install and to understand for a fairly reasonable price. A +++ for their customer service department."
Olli Korpelainen Managing Partner
"Great for optimizing your attachment related storage costs. We have used this for moving DocumentsCorePack-generated customer pdf-invoices from Dataverse to Azure Blob Storage. Highly recommend this. Also, service from mscrm-addons.com has always been superb."
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Try AttachmentExtractor today with our 14-day free trial – all features and support included! Here's how to get started:
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